Why are you wasting time? Here are 5 Ways to Fix It!

5 Simple Ways to Improve Time Management

Time is a resource that cannot be recovered. If you feel like your days are slipping through your fingers, you're not alone. Studies show that the average person loses more than 2 hours per day for unproductive activities - it is as much 30 days a year! How to break this cycle? Below you will find 5 concrete ways to better manage your time.

1. the 80/20 rule: Focus on the essentials

The Pareto principle states that 80% of results come from 20% of actions. If you feel you're doing a lot of things but the results are meagre, it's time to analyse!
Example:
If you run your own business, focus on the clients that generate the most revenue, rather than wasting time handling difficult, low-margin orders.

Pro tip: Every morning ask yourself: What will have the greatest effect today?

2 Blocking the Time

Multitasking is a myth - by trying to do everything at once, efficiency drops by up to 40%. Time blocking involves setting aside specific hours for specific tasks.
How does it work?

• From 9:00 to 10:30: Report writing.
• 11:00 to 12:00: Answering e-mails.

Example:
Bill Gates uses this method to reserve time exclusively for deep work, which allows him to achieve amazing results.

3 Pomodoro Technique: Work in Short Intervals

Can't concentrate on a task? The Pomodoro technique involves working for 25 minutes without a break, followed by 5 minutes of rest.
Why does it work?
Short work sessions reduce the feeling of being overwhelmed and regular breaks refresh the mind.

Example:
Preparing a presentation? Set a timer for 25 minutes and focus solely on one slide. After a few cycles, you'll notice progress without feeling burnt out.

4. "Don't Touch Twice".

Do you have a habit of putting things off? The rule of thumb is: if something takes less than 2 minutes, do it right away.
Example:
Respond to a short email immediately, rather than leaving it for later. This avoids the accumulation of small tasks that soon become overwhelming.

5th Analysis of the Day: Where Does Your Time Go?

Before you make changes, you need to know exactly where you are wasting time. For a week, write down what you spend each hour on.
Example:
If you find that you spend three hours a day on social media, you can install blocking apps such as Forest or Freedom.

Data that inspires action

• 83% people say that better time management would improve their professional and private lives.
• 58% office workers admits that he regularly procrastinates, wasting an average of three hours a week on social media and internet browsing.

Planner for January 2025

If these techniques have interested you, I have good news for you! Already in January 2025, we are issuing Time plannerwhich will help you put these principles into practice. You'll find ready-made templates for blocking out time, task lists in line with the 80/20 rule and much more.

What now?

Start with one of these techniques and test it for a week. Share in the comments which strategy suits you best - or do you have your own tried and tested ways to manage your time? 😊

Would you like to familiarise yourself with these types of techniques and learn how to implement them in everyday life?
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